Leave of Absence Policy
Students will be granted a leave of absence upon request. The following guidelines must be adhered to:
NOTE: Each individual situation will be handled privately. The school will make every effort to help students meet their educational goals. It will be necessary to meet with the director before returning to class. Leave of absences that extend beyond the original contract may be subject to additional tuition costs.
Eastern School of Fretted Instrument Repair records the daily attendance of each student in accordance with state guidelines. Records of students’ attendance will be kept on file and are available for student review. This school requires students to be in attendance for 80 percent of the program. Absenteeism for more than 20 percent of the total program constitutes cause for dismissal. Students who have greater than 20 percent absences will have their case reviewed by the school director with the likelihood of being dropped from the program. Students who realize that their absence will extend beyond the 20 percent absenteeism have the option of requesting an official leave of absence.
Hours lost due to cutting class will be recorded as absences. Students are responsible for making up time lost. Since each skill set taught in this course builds upon the previous lesson, excessive time lost destroys the effectiveness of the course. Students will need to meet with the director before returning to class.
All students will have the opportunity to make up missed work and testing during the 20th and final week of the course.
Due to the progressive nature and step-by-step instruction delivered by the Eastern School of Fretted Instrument Repair, it is imperative that students are ready to learn at the very beginning of the instructional day. Any technique that is missed can be the cause of the failure for an entire instructional block. Students arriving late for class are interrupting the instructor and other students. The following recording system will be used for tardiness.
All students are encouraged to arrive at school at least 15 minutes before the start of class.
Code of Conduct
The following conduct is unacceptable and will not be tolerated:
Conditions for Dismissal
Students may be dismissed from the school for the following reasons:
The school director will notify the student in writing should it become necessary to dismiss the student. The dismissal letter will contain the date and the reason for dismissal. It is the responsibility of the dismissed student to notify the appropriate institution should the student have a student loan or is receiving financial aid.
It may be possible for students who have been dismissed due to missing more than 20 percent of instruction time to re-enter the program if the student appeals in writing to the director and includes a reasonable explanation. Each case will be considered on its individual merits and the decision of the director will be final.
Likewise, if a student is dismissed for not meeting the financial responsibilities to the school, re-entry will be considered if a reasonable explanation is submitted to the director in writing and new arrangements are made to meet the student’s financial needs. Again, the final decision will be made solely by the director of the school.
Any student that is dismissed for not adhering to the school’s rules, regulations, policies or code of conduct will not be admitted re-entry under any circumstances.
Credit for Previous Training
Since the program at the Eastern School of Fretted Instrument Repair is built upon the strengthening of skill sets over a 20 week period, hopefully any previous training would only help to enhance the learning process. However, no official credit will be given for any previous training.
Student Complaint/Appeal Process Resolution Policy
Students who have a complaint or who would like to appeal a dismissal must make an appointment for an interview with the school director. The written request should include the following information:
The school director will notify the student in writing of the appointment date in which the concerns or appeal will be addressed. Every effort will be made to bring an amicable closure to the concern. The student will be notified in writing within five business days of the outcome of the meeting. The decision of the director is final.
All students will be tested for technique competence at the end of each instructional block. The means of evaluating a student’s performance will be both manipulative and oral. Comprehension and completion of each technique will be based on a PASS or FAIL. Any student who fails may retake the test during Week 20.
Any student who fails to complete any block of instruction successfully will receive a Certificate of Course Completion with specific techniques they are competent to perform.
Any student who successfully completes the entire course will receive a Certificate of Graduation and a detailed explanation of course requirements with a stamp of “Successfully Completed” on each instructional block.
If a student is unable to complete the program due to an illness or other serious problem, every attempt will be made by the director to accommodate completion of the program at another time. If, however, a student does not complete the program due to negligence or apathy, the student will not receive a Certificate of Course Completion or a Certificate of Graduation and any financial payments will be forfeited by the student.
Probation for Below Average Grades
Any student that is struggling with proficiency in the program will be eligible for additional one-to-one instruction time. All students are welcome to practice their skills daily between 4 PM and 6 PM. Due to the low enrollment and excellent instructor to student ratio, personal attention is easily given. Also, since all skill sets build upon each other, the instructor’s goal will be to identify the student’s difficulty and assist in correcting the problem. The goal is to complete the 20 week program successfully. Assuming the student has good attendance and displays a sincere effort, no official probation will be issued.
Withdrawing from School
Any student wishing to withdraw from the school must submit their withdrawal notification in writing to the school director. The withdrawal notification must contain the student’s name and date of withdrawal. It is the student’s responsibility to withdraw officially from the school. Failure to withdraw formally may result in dismissal and additional financial obligations.
Student records will be maintained by the school until the school closes. At that time, records will be forwarded to the New Jersey Department of Labor and Workforce Development. Upon graduation, students will be given a copy of their records. These records should be maintained indefinitely by the student. The records that the school will maintain are as follows:
Student records are maintained by the school secretary and are available for review by the student at any time. Students are encouraged to submit updates to their records, such as address changes and/or changes in financial aid. All records are private and are handled with confidentiality and are kept in a secure file cabinet in a locked room.
Should the student’s enrollment be terminated or should the student withdraw for any reason, all refunds will be made according to the following refund schedule.
If withdrawal or cancellation occurs: The School Will Retain
During the first week: 10% of the tuition
During the second or third week: 20% of the tuition
After the third week but prior to completion of 25 percent of the course: 45% of the tuition
After 25 percent but not more than 50 percent of the course has been attended: 70% of the tuition
After completion of more than 50 percent of the course: 100% of the tuition
A student who has a student loan and withdrawals from the program is responsible for notifying the loan institution of withdrawal from the school. This notification should be done in writing. It should include the date of withdrawal, the student’s social security number and signature. Students should maintain a copy of this letter for their files. The Eastern School of Fretted Instrument Repair encourages the development of good business practices in their students. It is to this extent that we remind the withdrawing student that the date of withdrawal on the letter to the director must be the same date as on the letter to the loan institution.